When at meetings,
people simply don't say what they think. Sometimes this is because one person dominates the conversation, or the leader does
not encourage participation from everyone, or people don't feel safe saying what is on their mind. It is the responsibility
of the leader to create a place where everyone's voice is heard and respected.
Do the Basics
There is a mindset that meetings are not real work and are not taken seriously. Consequently, people
arrive late, leave early, and spend most of their time preoccupied with other issues. Here are a few basic rules that help
reduce poor attitudes:
will change their
are related but not
relevant to solving the current problem. If issues come up that are not
to the items on the agenda put them in a "parking lot" to be discussed at a
that you have to
accomplish tasks on the agenda. Remember - time is money!
Often nothing gets accomplished once the meeting is over. The decisions made
at the meeting must be converted to action steps. In other words, the meeting is not just the time when decisions are made
- it is also the time to determine "who" will do "what" to meet established objectives. No one should leave a meeting not
knowing what will happen next.
Practice makes perfect.
Conducting a wellrun, productive meeting takes practice. So learn from your mistakes - remember what works, and what doesn't.
Make a commitment
to do better.
Meetings are often scheduled to be held in a comfortable place - away from
the information that is important for making decisions. To eliminate postponing critical decisions that will delay the project,
all information needs to be available at the meeting. Without it, valuable time is wasted. Remember - time is money!